Everything you need to "know before you show". Please note that this page is constantly being updated and for the best information, you should check back periodically.
Welcome to your Vendor Kit!
Please use the following links and drop down menus to learn more about what you need to do to prepare for the show. The Vendor Kit manual is linked below, and more forms & information are located within the drop down menus. Everything is a click away! Vendor Kits are not mailed. If you need assistance before, during, or after the show, please click hereto contact a member of the show team.
You'll find show dates & hours and move-in/move-out dates & hours on the manual linked above.
Quick Dates & Times Reference (Show Days, Set-Up, & Tear-Down)
For complete details on set-up, move-out, and show days, please be sure to read the Vendor Kit Manual linked above in full.
SHOW DATES & HOURS
Friday, Nov. 21st: 9 AM – 6 PM
Saturday, Nov 22nd: 9 AM – 6 PM
Sunday, Nov 23rd: 11 AM – 5 PM
SET-UP/MOVE-IN DATE & HOURS
Thursday, Nov. 20th: 9 AM - 7 PM
TEAR-DOWN/MOVE-OUT DATE & HOURS
Sunday, Nov. 23rd: 5:01 PM - 8 PM
Check-In at the Show Office
You will need to check-in at the Show Office onsite before 7 PM on Thursday prior to the show. You will pick up your wristbands here and can stop by anytime you have a question. Look for the Show Office sign!
Midwest Decorating Order Form (Pipe & Drape Orders, Table & Chair Rentals, & more)
Early Bird Discount orders with payment must be received no later than: 12:00pm on Friday, November 7, 2025. All pre-orders and pre-order payments must reach their office no later than: 12:00pm on Thursday, November 13, 2025. Orders AFTER 12:00pm Thursday, November 13, 2025 must be made in person at the Midwest Decorating Co. desk during vendor setup at show site. For questions about orders or how to order, please contact Midwest Decorating at 918.584.0988 or orders@midwest-expo.com.
Food & Beverage Vendors: Action Required - Due by Monday, November 10, 2025
You will need to submit your COI (Certificate of Insurance, more info below), Health Department
License/Facility # (if applicable), and the Food Vendor Electric Needs Form or notice that electricity is not required (form linked below) to Ashley Sandwisch, Show
Coordinator, AshleyM@mpeshows.com upon booking in the show.
For the COI, the certificate holder should be:
Marketplace Events LLC
2000 Auburn Dr, Suite 200 Beachwood, OH 44122
And please list the following as additionally insured: Tulsa County Public Facilities Authority and ExpoSERVE Management Corporation
Dates for the COI must cover the move-in to move-out period.
Please be on the lookout for an email from the Oklahoma Tax Commission the week before the show regarding the pin and account numbers you will need to report your sales. Please direct all questions regarding taxes and that email to Chrishelle Bruner at the Oklahoma Tax Commission, (405) 522-6273 or SpecialEvents@tax.ok.gov.
Show Insurance - A simple way to establish insurance for the show.
Show Insurance Made Easy - A simple way to establish insurance for the show. Click HERE
A few things to be aware of:
Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE.
Marketplace Events is not selling this insurance and doesn’t profit from it in any way. This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.
The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements:
Comprehensive General Liability and All Risk Property insurance
Coverage must be from the start of move in to the end of move out
Coverage of at least $1,000,000 for each separate occurrence
Name Marketplace Events LLC and the venue as additional insured
Provide a copy of the certificate of insurance (COI) to MPE if requested
Social Media Toolkit - Tag Us! Information about social media accounts, account tags, hashtags, Facebook event, & more.
SOCIAL MEDIA
Share your show pics and celebrations with us.
Hashtags: #AOTH #AffairOfTheHeart
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager with your companies’ Facebook page and we can add you as a co-host to the official event.
Click Here for a short video on tips for using social media at the show.
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE
day after the show commences.
If you have any questions regarding the online vendor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
